Quote a job in minutes.
Get paid faster.
PaintOps is the painting contractor software built for people who work out of their truck, not an office. Estimating, scheduling, invoicing, CRM, and job costing — one app, one login, one price that makes sense for a solo painter or a small crew.
30-day free trial · no credit card · cancel anytime
Estimate approved
Signed by client · 2 min ago
Interior Repaint
123 Oak St · Jordan Miller
Living room walls
2 coats · Eggshell · 384 sq ft
Ceilings
1 coat · Flat · 220 sq ft
Trim & baseboards
2 coats · Semi-gloss · 140 lin ft
Interior doors (×4)
2 coats · Satin · 4 doors
Paint needed
6.5 gal
auto-calculated from area × coats
Target margin
45%
price back-solved automatically
< 10 min
from signup to your first estimate sent
5 → 1
tools + spreadsheets replaced by one app
$29/mo
flat — not enterprise pricing for a one-truck shop
30 days
free, full access, no card required
Stop stitching together three tools and a spreadsheet
Painters get squeezed from both sides. Estimating apps price your work room-by-room but can't schedule a crew or send an invoice. Generalist field-service platforms do scheduling and invoicing but quote paint like it's a plumbing job — generic line items, no coats, no coverage math. So you end up paying for two subscriptions and still keeping the real numbers in a spreadsheet.
- Estimating-only tools (PaintScout / Bolster Built, Estimate Rocket): great quotes, no operations.
- Generalist FSM (Jobber, Housecall Pro, ServiceTitan): full operations, generic estimating priced for $2M+ shops.
- PaintOps: paint-specific estimating and the full back office, at a solo/small-crew price.
Everything a painting business runs on,
in one place
No more stitching an estimating tool to a scheduling app to a spreadsheet. PaintOps covers the whole job lifecycle — lead to paid.
Paint-specific estimating
Quote the way painters actually price work
- Room/area builder for interior and exterior — walls, ceilings, trim, doors, siding, fascia, decks.
- Per-line coats, sheen, and color with paint quantity auto-calculated from surface area and coverage.
- Target-margin pricing: enter the margin you want, PaintOps back-solves the price.
- Good / better / best option tiers and one-tap e-signature on the client's own phone.
Scheduling & crew time
See every crew and every job on one calendar
- Day / week / month calendar with drag-and-drop, multi-day jobs, and conflict detection.
- Assign crews and subs; clients get automatic schedule confirmations.
- Mobile clock-in / clock-out per job feeds labor hours straight into job costing.
Invoicing & payments
Turn an approved estimate into money in the bank
- One click turns an accepted estimate into an invoice — deposits and progress billing included.
- Collect card and ACH payments from your homeowner clients (client-payments provider being finalized).
- Automatic email/SMS reminders and a one-way QuickBooks Online export at launch.
CRM & online booking
Every lead in a pipeline, not a text thread
- New Lead → Estimate Sent → Won/Lost → Scheduled → Completed pipeline with follow-up reminders.
- Embeddable quote-request widget for your website and Google Business Profile.
- Automatic Google-review requests after a job wraps, plus lead-source tracking.
Job costing
Finally know which jobs actually made money
- Track materials, labor hours, and sub costs against the quoted price per job.
- Real-time margin: quoted vs. actual, so you catch a losing job before it's done.
- Company dashboard for revenue, cost, and margin trends — exportable to CSV for your accountant.
And it's all connected.
A signed estimate becomes a scheduled job becomes a paid invoice — no re-typing, no export.
Start free trialEstimate approved
Signed by client · 2 min ago
Interior Repaint
123 Oak St · Jordan Miller
Living room walls
2 coats · Eggshell · 384 sq ft
Ceilings
1 coat · Flat · 220 sq ft
Trim & baseboards
2 coats · Semi-gloss · 140 lin ft
Interior doors (×4)
2 coats · Satin · 4 doors
Paint needed
6.5 gal
auto-calculated from area × coats
Target margin
45%
price back-solved automatically
Estimating that speaks paint, not plumbing
This is the one thing generalist software can't fake. PaintOps prices by surface area, coats, sheen, and coverage — the way a painter actually bids a job — then figures the paint quantity and labor hours for you. Generic line-item quoting makes you do that math in your head or in a spreadsheet.
- Enter wall dimensions → PaintOps computes square footage, gallons, and labor.
- Two coats of eggshell vs. one coat of flat changes the price automatically.
- Set a 45% target margin and the price back-solves — no markup guesswork.
Painter-specific estimating and the full back office
Estimating tools quote well but can't run the business. Generalist platforms run the business but quote paint like a generic service call. PaintOps does both.
Built for one truck, ready for ten
PaintOps scales with you — from a solo painter quoting on-site to a growing crew that needs job costing and a real office dashboard.
The solo painter
One person doing sales, painting, and admin at night.
Fast quotes on-site from a phone and simple invoicing — without learning “CRM.”
The growing crew
A 2–5 person shop with employees or subs.
Crew scheduling, a lead pipeline, and job costing to see which jobs are profitable.
The office admin
A part-time admin or spouse keeping the books by 5–10 people.
A real web dashboard for invoicing, reporting, and team management — not just a mobile app.
Questions painters ask
What is painting contractor software?
Painting contractor software is a business-management app that lets a painting company create estimates, schedule crews, send invoices, collect payments, track leads, and measure job profitability in one place. PaintOps is built specifically for solo painters and small crews, with paint-specific estimating (coats, sheen, coverage, and surface area) rather than the generic line-item quoting found in general field-service tools.
Who is PaintOps for?
PaintOps is for solo painters and small painting companies of roughly 1–10 people. It fits an owner-operator who quotes from a truck as well as a growing shop that needs crew scheduling, a lead pipeline, and job costing — without the price or complexity of platforms built for $2M+ operations.
How is PaintOps different from Jobber or PaintScout?
PaintScout (now Bolster Built) is strong at estimating but leaves out scheduling, invoicing, CRM, and job costing. Jobber and Housecall Pro do the operations but quote paint with generic line items and are priced for larger, multi-trade teams. PaintOps combines paint-specific estimating with the full back office at a solo/small-crew price.
How much does PaintOps cost?
PaintOps is $29/month for a solo painter (Solo plan) and $49/month for a small team including 3 seats (Team plan), with additional seats at $6/month each. Every plan starts with a 30-day free trial and no credit card is required. Annual billing saves about 20%.
Do I need to install anything or use a computer?
No. PaintOps runs in your web browser and on a mobile field app, so you can build an estimate on-site from your phone and it appears instantly in the web dashboard back at the office. There is nothing to install on a desktop.
Is there a free trial?
Yes. Every plan includes a 30-day free trial with all features unlocked and no credit card required — a longer trial than the usual 14 days because painting is seasonal and you may want to run a full real job through PaintOps before deciding.
Start quoting in the next 10 minutes.
Set up your company, build your first paint-specific estimate, and send it for signature today. 30-day free trial — no credit card.